The Community Foundation Grants Process
The Community Trust Grant
Cycle: Request for Proposals
Deadline: 5 pm, September 30, 2009
Introduction to The Community Trust
The Community Trust is the most responsive fund of The Community Foundation and provides grants to Boulder County nonprofit organizations, through a competitive proposal process driven by community input and guided by staff expertise. A gift to the Community Trust is a visionary gift, because it is a gift impacting current and future needs of Boulder County and a statement of confidence in current and future residents to look after the community’s needs. Gifts are needed to build this important endowment, and community volunteers are needed to serve on grant committees.
How a Proposal Becomes a Grant
The Community Foundation often describes itself as a Foundation created by the community for the community. Nothing better illustrates this spirit than our Community Trust Grants selection process.
Every fall approximately sixty county residents volunteer across eight committees to review grant requests from Boulder County non-profit organizations. Community Foundation staff facilitate the committee meetings, coordinate site visits for committee members to visit potential grantee organizations, and present The Community Foundation’s Board of Trustees with the committees’ grant recommendations.
“I believe that being a member of the Boulder community requires a personal commitment to participation in the workings of that community,” said Art Polner, Community Trust Grant Committee volunteer. “Reviewing grant proposals at the Community Foundation allows me to participate twice. First, reviewing the proposals and second, watching the grant being put to work!”The Community Trust Grant Cycle (as well as the Millennium Trust Grant Cycle) is truly a community affair educating county residents about the important work of local non-profit organizations and thoughtfully distributing grant dollars based on the consensus of these dedicated volunteers.
Anyone who is interested in serving on a grants committee should send e-mail to the Director of Programs at
The Community Foundation accepts proposals
for specific projects as well as for unrestricted expenses,
capital campaigns, start-ups endowments and technical
assistance. Our five primary funding areas include:
the Arts, Civic Engagement, Education, the Environment,
and Health and Human Services.
Non-profit, governmental or other public groups interested in applying for grants from The Community Foundation are invited to submit a a Colorado Common Grant Application describing the proposed project. The Community Foundation's Grant Committees will review the applications and, as necessary, ask for additional information from applicants.
- Organizations that received a grant in
last year's grant cycle must return their Grant
Report Form BY SEPT. 1, 2009. Failure to respond
will have a negative impact on our consideration of
- We only fund organizations that have received
501(c)(3) or other nonprofit status from the IRS.
- We primarily fund activities or projects
in Boulder County.
- The Community Foundation Serving Boulder County does not make grants to organizations where grant money from our unrestricted or field of interest funds would be used to further a particular political or religious doctrine.
The Colorado Common Grant Application (CGA) consists of the following components, which should be submitted in the order listed below. Please see the checked items below as requirements for applying for funding from The Community Foundation. Unchecked items maybe submitted but will be considered supplemental.
Additional information can be found on the Colorado Common Grant Application (CGA) website.
Section I: Cover Letter (one page)
Include the purpose of the grant request and a brief description of how the request fits with the The Community Foundation’s mission and grantmaking priorities.
Section II: Summary Sheet Form
Use the 2-page Colorado Common Grant Application template.
Download the Colorado Common Grant Application template.
Section III: Narrative
Formatting: Use 12-point font with 1-inch margins and include the HEADING provided for each question. It is not necessary to repeat the text of the questions.
General Operating Requests: 4-page limit; answer questions 1–3 and 5–11.
Program or Capital Requests: 5-page limit; answer all the questions.
1. Organization Background
3. Current Programs
4. Program and Capital Requests Only
Section IV: Attachments
Note: The checked items are required for proposal submission. Unchecked items maybe submitted but will be considered supplemental.
1(a). Organization budget
1(b). Program or capital budget, if applicable
2. Current (year-to-date) financial statements
3. Year-end financial statements, audit and
Sources of Income Table
4. Major contributors
5. In-kind contributions
6. Explanation of items in financial attachments, if applicable
7. Board of directors list
8. Proof of IRS federal tax-exempt status, dated within the last five years
9. Anti-discrimination statement adopted by the board of directors
10. Key staff
11. Annual report, if available
12. Evaluation results (optional): Provide the organization’s most recent evaluation results, relevant to this request.
Additional Attachments for Organizations Using a Fiscal Agent/Fiscal Sponsor
1. The memorandum of understanding or the contract between the organization and the fiscal agent/fiscal sponsor.
2. Proof of IRS federal tax-exempt status for the fiscal agent/fiscal sponsor, dated within the last five years.
Section V: Community Foundation Additional Attachments
Diversity Chart Assessment (Required)
Each organization applying for funding through any grant cycles of The Community Foundation will be required to submit a Diversity Chart as part of its funding application. This information will be used to track changes in demographics within Boulder County organizations. Only aggregate information will be available to the public; individual organization reporting will be kept internal at The Community Foundation.
The Diversity Chart is available as a Microsoft Excel (.xls) file. You should download it, fill it in on your computer, and submit it (online as an attachment to your e-mailed concept letter or in printed form) along with your concept letter. Click here to download the Diversity Chart
Community Foundation Awards
The Community Foundation is changing the nomination process for our NOVA, Pat on the Back and Stan Black Awards. Starting in September 2008 nominations for all three awards will be accepted at the same time as Community Trust Grant proposals. 2009 award recipients will be chosen and kept “top secret” until 2009. Awards will be presented at the 2009 Community Stars event.
The NOVA Awards honor innovation in programming or operational excellence within Boulder County non-profit organizations. Organizations demonstrating entrepreneurial spirit, distinctive resourcefulness, unique approaches to service, and sustainable vision that has resulted in increased or improved services (i.e., transformational work and leadership) in Boulder County are encouraged to apply. The NOVA Awards were established by The Community Foundation in 1997 and are presented annually at Community Stars, The Community Foundation’s annual event. One NOVA Award is awarded in each of the following categories, reflecting the main funding areas of The Community Foundation: Arts, Education, Environment, Health & Human Services, and Civic Engagement. Partnerships between businesses and non-profit organizations are often innovative collaborations and are welcome to apply in any of the above categories. Non-profit organizations may nominate themselves. No organization may receive an award two consecutive years. The winning organization will receive a cash award and a plaque.
Additional information and nomination instructions
The Pat on the Back Award is named to honor Pat Shoemaker and to recognize other individuals who have given extraordinary, but often unsung volunteer time in caring for the community. Potential nominees should embody Pat’s dedication and caring. A $1,000 award will be presented to the honoree to be directed to the nonprofit of his or her choice.
Additional information and nomination instructions
The Stan Black Award honors an individual who has shown a lifetime commitment to offering his or her volunteer time, treasure, and talent in serving non-profit organizations within Boulder County and around the world. The primary criteria for selection are the length of involvement with charitable organizations in Boulder County, the breadth of that involvement among various organizations, and the involvement with more than money (time, talent and treasure). The focus is on “charitable” involvement, which can sometimes (but not always) be distinguished from “political” involvement. A $1,000 award is presented to the honoree, to be directed to the non-profit organization of his or her choice.
Additional information and nomination instructions
Thank you for your time and effort in completing this application.
Go to the Colorado Common Grant Application website for additional information and to view the forms.
- August 31, 2009 - 2009 Pat on the Back, and Stan Black Award Nominations due (submit with Community Trust Grant Concept Letter or individually if not submitting a grant proposal) Note: The Community Foundation will not be distributing the NOVA awards in 2009.
- September 30, 2009 - Community Trust Proposals Due
- January 2010 - Grants awarded.
Preferred Method -- Instructions for Submitting E-Mail Applications
Send ONE copy of your concept
letter and accompanying materials to
You will receive a return e-mail confirming that your materials have been received.
If you have proof of tax exempt status only
in paper form, you can still e-mail your other materials
and mail us a paper copy of your tax exempt document.
Instructions for Submitting Paper Copies of Applications
Please do not bind proposals.
Mail or bring ONE copy of each document listed below by 5 p.m. Sept. 30, 2009, to:
The Community Foundation Serving Boulder County
1123 Spruce Street
Boulder, CO 80302
Sorry, we cannot accept faxes.
For more information, please contact the Director of Programs at The Community Foundation, 303-442-0436
after receiving a grant
Grantees must complete a Grant Report Form which is due one year after the grant start date.
- The grantee is currently recognized by the Internal Revenue Service as an entity described in Section 501(c)(3) or 170(c)(1) of the Internal Revenue Code of 1986 ("the Code").
- There is no substantial return benefit to the donor from payment of membership, tickets or tables for fund raising events.
- No goods or services were received in exchange for this grant.