Title: Administrative Coordinator Reports To: Executive Director FLSA Status: Part-Time 25-30 hours per week, non-exempt Supervises: Office/Administrative Volunteers Position Description: The Administrative Coordinator will be responsible for executing the administrative processes of Flatirons Habitat for Humanity. This part-time position will report directly to the Executive Director and will assist the Affiliate Staff and Board of Directors. Responsibilities include, but are not limited to: Maintain day-to-day office functions. Will be trained in use and basic trouble-shooting of all office equipment, including server and network Handle correspondence for the affiliate as directed by the Executive Director and other administrative functions as necessary Answer the phone for the administrative office Organize Staff Meeting information including agenda, calendar and action item list Assist the Executive Director with preparation for monthly board meetings and annual strategic planning retreat. Will produce monthly board calendar, maintain a current list of board members Compile, format and send monthly E-newsletter Order office supplies; maintain supply levels and organize office materials Take the lead in creating office systems and procedures to streamline workflow and/or improve current systems for greater efficiency in the office Handle purchasing of print and promotional items (brochures, business cards, t-shirts, signs, etc.) under direction of Development Director. Provide support and participate in affiliate fundraising events, as requested. Participate in affiliate events if possible, including volunteer recognition events, groundbreakings, dedications, fundraisers, etc. Organize and maintain hard-copy file system Supervise administrative volunteers to assist in all duties that do not involve confidential information Enter donor and volunteer information into SageFR50, the affiliate’s database program Process all donations according to the operations manual Prepare and send all donor acknowledgements within 48 hours of receiving gift Prepare deposits to operating accounts at least weekly Coordinate and execute mailings to donors, partner families, special volunteers, etc. with Development Director and Family Services Director Assist in homeowner loan sales to Colorado Housing and Finance Authority (CHFA) Assist the Executive Director or Development Director in filing periodic reports for Government Grants and Loans such as CDBG, SHOP, etc Necessary Skills/Talents: Team player who desires working in an environment where team concepts are valued and practiced Ability to perceive staff needs and take administrative tasks off their plate to free them up to perform their specific roles. Dependable person with good work ethic and ability to maintain confidentiality Self-starter, ability to work independently with minimal supervision, detail oriented with ability to multitask and prioritize Excellent people and relational skills including phone voice and face-to-face communications Good written communication skills Excellent computer knowledge and skills including proficiency in Microsoft Word, Excel, Power Point, Publisher Willingness to learn new software programs Working knowledge of office equipment such as copiers, scanners, digital cameras, fax machines, etc. Passion for working in a non-profit ministry that provides home ownership opportunities for low-income families Work Environment: The Administrative Coordinator is the gate keeper for the affiliate office with a desk in the middle of the front office and is the first person to receive anyone visiting or calling the office. You set the tone for the office. Can be busy work space Office is located on one level and is fully accessible Must be able to lift and carry at least 30 lbs. Office is located in Boulder, CO